If the workspace is not in Power BI Premium or if the user without a Pro license has a higher privilege role, like Admin, Member, or Contributor, they will continue to get the standard Upgrade to Power BI Pro license dialog. It’s a really nice usability and efficiency improvement. This helps smaller teams that want stakeholders to have read-only access to all workspace content, but do not want to publish and maintain a Power BI app for this purpose. If the workspace is in a Power BI Premium capacity, users who have the Viewer role but do not have a Pro license can now navigate directly to the workspace and view the content. One important difference with the Viewer role is how licensing is enforced. Screenshot showing the workspace content list experience for users who have Viewer role. This matches the experience users get in a classic workspace when they are set to “Members can only view Power BI content”. They can’t browse the datasets or dataflow or edit content in the workspace. They can view dashboards, reports, or workbooks in the workspace. Users with the Viewer role get a read-only experience in the workspace. Screenshot of Power BI new workspace experience Access pane showing the Viewer assigned to a security group. When you grant access in a new workspace experience workspace, you’ll see a new role called Viewer in the roles option. You can stop using classic workspaces based on Office 365 Groups if you needed the Members to only view Power BI content option, known as “read-only workspaces”.Any row-level security (RLS) you have defined on the datasets in the Power BI workspace is enforced for users who only have the Viewer role.It helps smaller teams that want stakeholders to have read-only access to all workspace content, but do not want to publish and maintain a Power BI app for this purpose.It is easier to navigate in Power BI for users with read-only access.If your workspace is in Premium, users with Viewer role who don’t have a Pro license can view the workspace in the workspaces list, navigate to the workspace, and view the content without getting a Pro Trial prompt. Viewer role requires a Pro license or for the content to be in Power BI Premium. Use the Viewer role wherever you would previously use a classic workspace set to “Members can only view Power BI content” They can view dashboards, reports, or workbooks in the workspace, but can’t browse the datasets or dataflows. The Viewer role gives a read-only experience to its users. The feature roll-out has started and should complete for commercial cloud customers. We’re excited to announce we’ve started to roll-out the Viewer role for the new workspace experience, perfect for users who need to view content within workspaces without the ability to modify it.
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